Keystone’s Scribe

About the Scribe

The Scribe is a custom-built appliance, which facilitates the duplication of cartridges for patrons on a large scale. A complete Scribe system includes:

  • The Scribe Mini, a small computer with 4 cartridge slots
  • A custom tower with 15 cartridge slots
  • A barcode scanner

The Scribe Mini communicates with KLAS in real time to access and update order information, and contains a large hard drive containing the full BARD collection (maintained automatically overnight) plus local titles. It contains four built-in cartridge slots, and can be used as a stand-alone unit or as a controller for up to two 15-slot Scribe towers.

The entire Scribe workflow has been carefully calibrated to allow for easy, fast, efficient, and accurate circulation, while reducing training time by making use of KLAS functions with which library staff are already familiar.

Scribe features a Check-In Mode, which simply checks in cartridges, and a Duplication Mode which will check-in and clear cartridges, load a new set of books or other recorded titles, and check out the cartridge and included titles. Scribe also has a Walk-In (Single PCC) feature, allowing individual cartridges to be automatically refilled (along with check-in and check-out) for their current patron, allowing for quick and easy walk-in service.

In all modes, an LED light strip shows the status of each cartridge slot, and a web app is available to review more detailed status information or troubleshoot errors from anywhere, using any computer or mobile device.

The Scribe Mini is a small computer case with two rows of LED light strips, each with two cartridge slots side-by-side beneath them. The Scribe Mini comes with a scanner, shown here with a stand and stack of cartridges. The Mini is currently duplicating two cartridges, one peach and one green, which are plugged into the lower two cartridge slots. The Scribe Mini next to a Scribe Tower, which is larger and much taller, with room for 15 cartridges and their mailing containers. The scanner is lying in front of the system, ready to be picked up and used by hand.

Scribe Fact Sheet

Included Components

• Small form-factor “Scribe Mini” appliance
• Cartridge tower
• Scanner

Appliance Details Custom built computer unit with 4 cartridge slots
Headless appliance (i.e. no monitor or other peripherals needed)
Operating System Fedora Server 30
Internal Storage • 14TB HDD for storage of duplication titles
• 8 GB of DDR4 RAM
Connection Details • Ethernet connection (wireless available but not preferred)
• Uses https on the standard port 443
• Comes with OpenVPN set up for remote Keystone support and software updates
File Retrieval New titles downloaded as needed from Keystone’s online repository or from your own http or https connected file storage
Tower Details 15 cartridge slots with mailing case shelf & LED status indicator
Scanner Details • Used to change modes and to scan orders to duplicate
• Hand-held scanner with trigger
Warranty • 2-year warranty on the Scribe Mini appliance
• Unlimited warranty on the Scribe tower
Support Keystone staff provide all Scribe troubleshooting and support services, including implementation and workflow training.
Price • Keystone will provide one complete Scribe system to each library under a KLAS contract for FREE.
• Additional stand-alone Scribe Mini with scanner = $1300
• Additional Scribe tower = $1200 (Note: A Scribe tower cannot operate independently. It must be connected to a NUC or Scribe Mini)
• Additional complete Scribe systems = $2200


KLAS - Keystone Systems, Inc. logo

Keystone Systems, Inc.
8016 Glenwood Ave., Suite 200
Raleigh, NC 27612